Privacy Policy
Montrose School (“Montrose” or the “School”) values the privacy of our community members, and this Privacy Policy addresses the privacy practices of the School and our website, https://www.montroseschool.org. We seek to promote transparency with our community by outlining the information we collect, how and why we collect it, and how we protect privacy in doing so. We ask members of our community and those who use our website to exercise personal responsibility in supporting our privacy goals, which include, but are not limited to, providing us with accurate and current information, using secure methods when sharing personal information, and keeping login credentials for School-issued accounts secure.
Information We Collect
At times, we collect, retain and utilize personally identifiable information (“Personal Data”) about you to operate this website and to make services and other opportunities available to you. We endeavor to only collect information that we believe is reasonably necessary to achieve the purpose for which the information is collected.
For purposes of this policy, the term Personal Data means information that Montrose obtains about you through the website that can be reasonably used to identify you, such as your name, physical address, mailing address, email address, phone number, date of birth, credit/debit card account number, bank account information, and other information, as identified below, for purposes of:
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Applying to, enrolling in, and attending our School, summer programs, and other School-sponsored activities and programs, which may include providing us with your biographical information, family information, education history, and qualifications.
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Accessing MyMontrose
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Complying with a financial obligation, such as paying tuition and fees.
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Maintaining alumni and community connections.
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Making a donation to Montrose.
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Registering to attend or volunteer at School-sponsored events and activities.
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Responding to a job posting, applying to, and working at Montrose, which may include providing us with your biographical information, employment history, qualifications, credentials, and other information.
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Renting or requesting permission to use Montrose’s facilities.
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Submitting an inquiry, question, or request.
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Subscribing to School communications or news.
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Providing feedback to us.
Our system may also collect information automatically about website users, including IP addresses, browser types, mobile device information and geolocation, as well as how our website is being used, the pages visited, and the search terms entered.
You may decide to send us Personal Data in an email message from you containing a question or comment or by submitting a web form on our website. We use Personal Data from these contexts primarily to respond to your requests. We may forward your email to School employees who are best suited to answer your questions or provide you with the relevant information that you are requesting.
If you choose not to provide certain relevant Personal Data to us, we may not be able to provide you with the requested information or services.
How We Use Information
We use Personal Data for a variety of reasons, as appropriate for the manner in which you interact with the School. Consistent with such engagement, we may use Personal Data for the following purposes:
- To provide information about our programs and services.
- To evaluate applicants for admission to Montrose.
- To enter into an enrollment contract for our School, or to enroll in other School-sponsored activities and programs.
- To communicate with our students and their families about all student-related matters and to otherwise support our students while enrolled at the School.
- To help connect our community members with each other.
- To track individual and aggregate data as required by applicable law.
- To track academic progress and communicate with parents/guardians.
- To manage student records, enrollment, attendance, and operations.
- To promote the health and safety of students and staff, including managing medical information and emergencies.
- To communicate School news, events, fundraising opportunities, and important information.
- To solicit volunteers and donations.
- To comply with legal obligations and respond to legal requests.
- To process payment for a donation or financial obligation to Montrose.
- To promote the School’s work and mission.
- To evaluate candidates for employment at Montrose.
- To pay employees and manage or comply with the School’s obligations as an employer.
- To respond to an inquiry, question, or request submitted to the School.
- To identify usage trends.
- For other reasons, with your consent.
How We Share Information
We will not sell, trade, rent, transfer, or otherwise share your Personal Data with any third party outside of our organization, other than as necessary to fulfill your request, such as processing payments or providing educational services. This may include sharing information with service providers who assist us with website operations, data analysis, or email delivery.
We may otherwise share Personal Data with the following parties:
- School Staff: Teachers, administrators, and other staff members who need the information to perform their duties.
- Service Providers: Third-party service providers who assist with School operations (e.g., technology providers, healthcare providers, payment processing vendors).
- Legal Authorities: Law enforcement or government agencies, or in response to a subpoena or court order, or if required by law or to protect the rights, property, and safety of Montrose, its community, or others, to prevent fraud or abuse, or for resolving disputes, inquiries, or complaints with respect to your use of the website.
Data Security
We strive to maintain the reliability, accuracy, completeness, and currency of your Personal Data in our databases and to protect the privacy and security of our databases and the data we collect. We also implement reasonable administrative, technical, and physical safeguards to protect specific personal information as required in compliance with Massachusetts Data Security Regulations (201 CMR 17.00).
The Montrose website uses Veracross, GetBeyond and GiveButter to assist in processing donations and payments to the School. If you make a payment, you will provide your credit card information directly to those sites. The School may have access to limited information regarding payments, but will not maintain or store this information. Your transaction will be governed by the applicable privacy policies of [include applicable vendors]. We do not control third parties' tracking technologies or how they may be used. You should contact the responsible provider directly with any questions.
We also protect your Personal Data offline. Only people who need the information to perform a specific job (e.g., billing, admissions, or faculty) are granted access to Personal Data. The computers/servers where we store Personal Data are kept securely.
We take reasonable standard measures to protect Personal Data from unauthorized access, use, or disclosure. These measures include:
- Physical Security: Secure storage of records and restricted access to School buildings.
- Technology Security: Use of passwords, encryption, and other security measures to protect electronic data.
- Staff Training: Training staff on privacy policies and procedures.
The security measures in place on our website and computer systems aim to protect the loss, misuse, or alteration of the information you provide to us.
Unfortunately, no website, database, or system is completely secure. While the School strives to protect your Personal Data, we cannot guarantee absolute security. You are also responsible for taking reasonable steps to protect your Personal Data against unauthorized disclosure or misuse.
your access to and control over your information
You may opt out of any future contact with us anytime by clicking the unsubscribe link on our email. You may request that we modify, hide, or delete Personal Information that you have provided to us by emailing us at communications@montroseschool.org.
We retain Personal Data only as long as it is necessary to fulfill the purpose for which that information was collected, for the time period required by law, or for as long as is necessary for our legitimate business purposes.
data protection policy for global residents
If you are a “Global Resident” who resides in a country outside of the United States that has enacted a personal data protection law, additional privacy standards may apply to you, such as those standards imposed by the European Union’s General Data Protection Regulation (“GDPR”).
Under certain circumstances, Montrose is not required to obtain prior consent from a Global Resident, including, but not limited to: contractual necessity; human resources management; legal obligations; public health emergencies; protection of life, health or property; public interest; or Montrose’s legitimate interest, as permitted by applicable law. In cases where we are permitted to process personal data on the basis of legitimate business interests, you may ask us to stop for reasons connected to your individual situation. We will then do so unless we believe that we have an overriding reason to continue processing your Personal Data.
Global Residents have the right to request access to their Personal Data and to rectify, update, erase, restrict its processing, or withdraw their consent by emailing their request to communications@montroseschool.org. There may be circumstances where we are unable to fulfill a data privacy request, in which case we will provide a clear explanation.
links to other websites and services
To the extent this site contains links to other websites and outside services and resources, we do not control the availability and content of those websites, services or resources, nor do we necessarily review or endorse materials available at or through such other websites. Viewing other websites or utilizing outside services and resources is done at your own risk. Accordingly, we encourage you to be aware when you leave this website and to read the terms and conditions and privacy policy of each third-party website that you visit. Montrose is not liable for any loss or damage caused or alleged to be caused by or in connection with the use of or reliance on any such content, goods or services available on or through any such website or resources. The School is not responsible for such other sites' content or privacy practices. We encourage you to be aware when you are leaving our website and to read the privacy statements of any other site that collects Personal Data.
tracking technologies
Tracking Technologies help analyze how our website is used. This information, which cannot be reasonably used to identify you, includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We may use Tracking Technologies for a variety of purposes, including those that we consider are strictly necessary to allow you to use and access our website and those that are performance-related in order to assess the performance of the website.
cookies
We may use “cookies” and similar technology to enhance your experience on our website. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our website and identify repeat visitors to our website. We may also use “analytics cookies” to help us understand how site visitors use our site. Cookies enable us to enhance the experience of visitors to our website. Usage of a cookie is not linked to any Personal Data on our website. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. However, this may prevent you from taking full advantage of the website as some parts of the website may then be inaccessible or not function properly.
By visiting the Montrose website, you consent to the use of cookies and similar technologies in accordance with this Privacy Policy.
pixel tags
Pixel tags (which are also called clear GIFs, web beacons, or pixels) are snippets of codes or tiny images embedded on websites and in emails that help us learn how you interact with our website and emails. We may use pixel tags to help us identify how your device is being used to interact with Montrose content, or to direct advertising to you based on your displayed interest through pages visited on our website.
changes to This privacy Policy
We may update and amend this Privacy Policy from time to time without prior notice by posting a revised Privacy Policy to this website. We may post changes on this website with an updated "Effective Date." We encourage you to review this Privacy Policy periodically.
- Effective Date: October 3, 2025
- Last Updated: October 3, 2025
Contact information
If you have any questions or concerns about this Privacy Policy or how we handle information, please contact us at:
Montrose School
29 North Street, Medfield, MA 02052
508-359-2423